CONSTRUCTION BOOKKEEPING & MANAGED RECEIVABLES | HOUSTON, TX

You did the work.
We get you paid.

Bookkeeping and managed receivables for commercial subcontractors. The average sub waits 56 days after a pay application while the GC thinks they paid in 30. We fix that.

YOU ALREADY KNOW THIS

Slow pay is the industry. It does not have to be your company.

Every number below is your Tuesday. Here is what we do about it: your books stay current, your pay applications get tracked to the day, and someone whose job is receivables management follows your money until it lands.

90 days

Average payment cycle in commercial construction, the slowest of any US industry.

5%

Share of subcontractors who report being paid on time. Everyone else financing the GC.

5-10%

Retainage held on your contracts until completion. If nobody tracks it, nobody collects it.

WE SPEAK YOUR BACK OFFICE

We do not do generic bookkeeping. We do subcontractor bookkeeping.

Most bookkeepers reconcile your bank feed and stop. The money you are owed lives in four mechanisms they have never heard of. We run all four, every week, for every job.

PAY APPLICATIONS

Tracked from submission to deposit

Every G702 logged with its submission date, approval status, and due date. When a pay app stalls in review, you know before the month ends, not after.

RETAINAGE

A ledger for the money they are holding

Retainage by job, by GC, with release conditions and dates. The 5 to 10 percent of every contract that quietly disappears from most subs' books stays on yours.

PRELIMINARY NOTICES

Sent on time, every project

Texas notice deadlines are unforgiving and monthly. We calendar them for every project so the paperwork that preserves your leverage never slips.

LIEN DEADLINES

Your rights, protected to the day

Filing deadlines tracked per project under Texas Property Code Chapter 53. You may never need to file. The GC paying you faster because you could is the point.

WHAT YOU GET EVERY WEEK

From first call to first payment in the door in 30 days.

Where your cash is stuck

Total receivables aged in plain buckets: current, 31 to 60, 61 to 90, and past 90. You see the trend week over week, so a slow paying GC shows up early.

What we chased and what landed

Every reminder, statement, and call we made on your behalf, in your company's name, and every dollar that hit the bank because of it.

What is protected

Retainage balances, notice deadlines met, and any project approaching a lien deadline, flagged with the date and the action we are taking.

Which jobs actually make money

Job level profit from your books, kept current monthly. You will know which jobs make money and which GCs pay late, with numbers, not gut feel.

HOW IT STARTS

From first call to first payment in the door in 30 days.

STEP 01: 20 MINUTES

Free receivables review

Bring your AR aging report from QuickBooks, or we will pull it together on the call. We tell you exactly how much cash is stuck past 30, 60, and 90 days, and what we would do about it first.

STEP 02: WEEK 1-2

We plug into what you already use

You keep QuickBooks. You keep your invoicing. We connect, clean up the books, load every open invoice and pay application, and agree which customers we chase and how firmly.

STEP 03: EVERY WEEK AFTER

The machine runs

Reminders and statements go out in your company's name. Deadlines get met. Your one page report arrives every Thursday, and the calls about money move from your phone to ours.

PRICING

Two Services. Every price published. No custom quotes.

Engage one or both. If you want the books kept and your invoices followed up relentlessly, take both and we'll discount the pair. If you have to call to find out the price, the price is too clever.

Managed Receivables

We run your invoice follow-up process as a dedicated extension of your back office. Every reminder, statement, pay application, retainage balance, and Texas deadline managed in your company's name. You get paid. You stay out of it.

.

AR ESSENTIALS

$695
per month · up to 10 open invoices

  • Automated follow-up sequence from 3 days pre-due through 30 days overdue

  • All reminders sent from your email address and in your voice

  • Monthly customer statements to all active GCs

  • Monthly AR aging report in plain language

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AR PRO

$995
per month · up to 25 open invoices

  • Everything in AR Essentials

  • Pay application tracking: logged from submission to deposit

  • Retainage ledger by job and GC, updated monthly

  • Weekly Cash Position report, every Thursday

.

AR COMPLETE

$1595
per month · 25+ invoices or $1M outstanding

  • Everything in AR Pro

  • Preliminary notice management per project

  • Lien deadline calendar tracked and flagged every week

  • Escalation calls on invoices 60+ days past due

WHO THIS IS FOR

Built for commercial subs. Not for everyone.

A commercial subcontractor doing roughly $1M to $15M a year

Working under GCs on progress billing, pay apps, and retainage

In mechanical, electrical, plumbing, concrete, drywall, or roofing

Tired of being your own collections department at 9pm

Find out how much of your cash is stuck.

A free 20 minute receivables review. We look at your AR aging together, tell
you what is collectible and how fast, and what we would do in the first 30
days. If we are not the right fit, we will say so on the call.

20 MINUTES · NO PREP NEEDED · NO OBLIGATION · NO SALES PITCH